The changes in working culture prompted by new technologies are revolutionising the way we work in the office. The spread of mobile working enables not only more effective use of space but also more extensive changes in work practices. There is a move from personal rooms and open plan offices to activity based offices. This trend has reduced the size and number of individual work desks. Work involves a lot of different types of meetings and interactive situations. Spaces that accommodate such needs seems to meet well our customers merging needs. With an increase in work that is not tied to a fixed location, new requirements are being placed on spaces and furniture design. Companies are using their premises more efficiently, and this is increasing the demand for new type of work spaces.

User-oriented activity based office
ABO supports work activities optimally, rather than drawing a boundary around the knowledge worker’s personal space (i.e. a fixed, personal workstation where all the work is done). It fosters a variety of office environments, that are all supporting different activities, performed by knowledge workers in their work.

Benefits of activity based office

  • Knowledge workers can concentrate better and become more productive.
  • More activity and less sedentary knowledge work.
  • More collaboration between different teams and functions.
  • Improved employee satisfaction.
A person sitting on a sofa

User-oriented design

The activity based office is a flexible model and its features can be viewed from different perspectives. The activity based office can be divided into four different areas:

Collaboration Different work spaces (e.g. meetings, team work and training) in an open or closed structure, which have the right environment for working together in a creative manner.
Communication Lots of different acoustically limited spaces and rooms for informal and formal meetings open / closed / standing / sitting. Furniture can be used to mark off the different spaces.
Concentration Often closed spaces, which allow the employees to work alone or together in a concentrated manner.
Chill out Different spaces and rooms where employees can go to or where they could contemplate or relax.
A woman working in an activity based office
Details of an office

Advantages of the activity based office

Martelan asiantuntemuksen avulla teet työympäristöstäsi strategisen menestystekijän. Martela's expertise allows you to turn your premises into a strategic success factor. Take a closer look at the five key advantages that it can offer to your company.

1. Higher employee wellbeing

Employee wellbeing is crucial to the success of your company.
When employees feel good the workplace will also thrive. An easily adaptable work environment that supports modern working culture inspires creativity, releases energy and leads to better results.

In an activity-based office implemented through participatory design each employee feels as though the space has been specifically designed for them. Various quiet work spaces allow staff members to concentrate on their work without any distractions, whenever necessary, while diverse opportunities for social contacts ensure better interaction and flow of information within the company. Good ergonomics also reduces sick leave and boost productivity.

2. Increased productivity

A well-designed workspace supports your company’s strategy and operating processes.
At the same time, it also serves as an excellent management tool. User-friendly workspace design facilitates information processing, boosts efficient time use and reduces the amount of distracting interruptions. A well-designed sound environment alone will substantially increase efficiency, compared with a traditional open-plan office.

Our activity-based concept not only takes into consideration the new ways of working shaped by mobile technology but also the needs of different users. Each employee deserves a workspace tailored to their own personality and work tasks. An investment made in the work environment will quickly pay itself back in higher productivity. Productivity will also increase as cooperation grows.

3. Savings in premises costs

An activity-based environment allows you to save up to 50 per cent in premises costs.
Giving up permanent workstations significantly reduces the need for space and also boosts efficiency and job satisfaction. In this transformation, the work environment is divided into different areas in accordance with the degree of privacy required. In a good work environment, there are areas for different situations: collaboration, communication, chilling out and concentration. As a result, employees doing different tasks will be able to get more out of their work. The environment can also be supplemented with the smart solutions.

A design process which involves all aspects of the work environment and in which all requirements are carefully specified in advance also results in lower maintenance and servicing costs. We can produce calculations of the savings already during the design stage – feel free to contact us for more information!

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4. More defined corporate image

Pleasant office premises that reflect the company’s brand image are your business card for the customers.
They allow you to effectively communicate your company’s values and visions, both to your own staff and to visitors. The functionality of the premises, the visual inspiration they provide and the desired brand image are also key factors in attracting the best recruits – and in motivating existing staff. The environment that reflects your aims is created from a large number of minor and major factors. Therefore, the best end results are always achieved when the matter is given priority early on in the change process and when the needs are specified in accordance with the company’s strategy and processes.

5. Responsible work environment

Work environment design process, which covers the entire life cycle of the premises, is a responsible choice.
Martela’s comprehensive work environment design process, which covers the entire life cycle of the premises, is always a responsible choice. Switching to an activity-based office may reduce your company’s carbon footprint by as much as 40 per cent. User’s needs are always a priority and the mapping of the customer's and employees’ requirements is the first stage in the process. We also carefully examine which of the existing fittings and solutions can be used in the new design. We recycle the surplus fittings and other material left over during the renovation in a responsible manner. Fittings that are in good condition are refurbished and given a new lease of life at the Martela Outlet chain. Items that are in poor condition are disassembled, sorted and used as spares or in energy production.

Our maintenance services help to keep new premises in tiptop condition, which reduces the need for major repairs.

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